Reading Responses, Learning & Sharing - Tags and Notes

Michael Caputo -

Now we’ll look at using tags and annotations to make more sense of your responses.

Take a first pass 

A good first step in sorting out responses is by marking those that are interesting, useful or noteworthy. The insightful responsesEach response has a star to the left. Hover over that star and click on it when to mark that response as insightful. A gold star will appear - something you can easily find when you go back to your response list.  (These stars are private: only you can see your stars.)

If you have a number of insightful responses, you can easily filter for them by clicking the "insightful" button at the top on the submission reader.

Tagging responses and sources

Now that you've taken a first pass at the responses and winnowed them down to the insightful ones - you can begin organizing them. One way is to tag the response or the source who gave that response. A field to tag sources is on their profile page. A place to tag submissions is on the individual responses, which you can see when you expand the response in the submission reader.

To create a tag ---  start typing the tag you want. Suggestions for using existing tags will appear. Either choose one that captures the tag you want to create or finish typing it out to create a new one. The tag will now appear as part of the response or the source profile.

Tags are an easy way to gather similar responses or sources together and also a way to find them in the future.  A beat reporter in education can easily find those tagged as teachers, for example. Tagging a source or a response will elevate what has been tagged in subsequent searches.

Finding sources using tags

Using advanced search is one method for finding tagged sources . Click on the “tag” selection in the drop down, then type in the tag. Use the wild card  to be more expansive. You can also use the “tag” selection in the filter field. When you click the "tag"  filter, you will see the tags you and your colleagues have created in the database along with a number of those sources or responses associated with the tag.

Annotations - Taking notes

AIR also gives you the ability to take notes on sources and responses. You can be more expansive in adding to the submissions made by a source, describe how you might follow up on a comment, and even what the follow-up interview included.. 

Each source submission allows you to take notes on individual responses. Click on the talk bubble under the answer and it will open up the note-taking – or annotation – panel. Type in the note and then click "add". When the note is accepted,  the talk bubble shows the number of notes for the response. The entry lets all those in your newsroom know who made the comment. And you can always go back and edit the note.  

You can also make notes on source profiles. The source profile page provides a note-taking field – source annotations. Click the "new" button on the upper right , and then save the note when you’re done.

Annotation tips

A quick word on making notes. Note source profiles to add expertise and background information about a source, or to describe the source as, say,  a good talker or someone who won't be quoted.  Make notes on responses to add information to the comments provided by the source, such as  follow-up interview notes or background links that support the information.

The tutorial gives an example of a note taken on a source that provided more background on the source and an example on whether sources are good talkers for stories or programs. It's a kind of internal indicator for producers and reporters.

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